Helping to Accomplish the Keys to Success
Let's face it, the Grower IS your customer. Without them, you have nothing to sell. You must make them happy or they will find someone else to represent them. What they want is really very simple: they want to know that their product is being handled efficiently, quickly and that it is being sold at market rates. If you succeed in this, you can still fail. You have to take the additional step of convincing them that you did your job. TrueShot helps you communicate information to them in ways that they can understand.
Everything is getting faster. If you do the same number of loads this year as last year, you probably will make less money. The American, and even the world's, agricultural distribution system is a marvel of efficiency. And each year it gets more efficient. The cause of this constant improvement is, well, constant improvement. Can any of you remember what this business was like before fax machines? While mail took days to deliver, faxes take minutes. This had the effect of compressing business, making it faster. While delivery of information leaped, producing the information was still slow and laborious. TrueShot allows you to enter information one time and then, automatically pushes it where it logically should go. Producing a passing or an invoice is a touch of a button. The same information that goes on an invoice is available for any other document. The key here is that no additional effort is required to generate the document. You don't have to repeat yourself. Think of it as an octopus: you create the load or head, and the arms grow automatically and, just as automatically, reach out and touch the people you do business with. This information flows automatically to the Grower's Settlement. From their you can make any changes to the information that you like. The key is entering data one time and having it serve all functions that are logical. That's what TrueShot does for you.
This is also known as futures selling. In many situations, you must be able to anticipate what your supply and demand are going to be over the next few days. Are you going to be short or are you oversupplied. TrueShot gives you the tools needed to visualize all information you have about the future. If you have 4 loads arriving this Thursday, TrueShot will show the details of what the inventory is going to be looking like. If you have orders or commitments, those are listed on Thursday as well. In this way, you can stay on top of the next few days and more precisely match up supply and demand.
The quality of produce varies from Lot to Lot and from Grower to Grower. The sales people need to know what the relative quality is for everything in the warehouse. Salesmen know who demands quality and who is less picky. Unless you have an inventory system that can help your sales staff understand in detail what is what, they will make bad decisions.
Sales Agencies are generally defined as businesses that handle both distribution and marketing functions. After the product is sold, the Sales Agency presents a Liquidation or Grower's Settlement to the grower. This document details to the grower all costs and revenues generated by the deal.
It's a problem: the grower is always yelling for a fast return. But you have to know everything before you can settle. While growers want a fast return, they don't want any adjustments after you settle. This is a great balancing act. If you settle too soon, it can cost you a lot of money. If you settle too slowly, it will cost you a grower. TrueShot gives a series of tools that help you through this difficult situation. It is a snap to provide the grower with preliminary settlements. The grower usually wants an indication of what his product will return to him so he can make plans. Many times it is not the money that he needs, it is the information. Sometimes he also has to settle with other growers that he is representing. If the grower is short on money, TrueShot gives you the information you need to control advances. At a glance, you can see general advances, good arrival advances and settlement payments a grower has received. This helps you decide your level of risk and whether you should give more advances.
Sloppy record keeping can devastate a grower-shipper operation. Even if you make mistakes a very small percentage of the time, they can cost you many thousands of dollars. Keeping track of a lot based inventory system by hand is very difficult. If you combine the tracking of financial information with the inventory information, it is next to impossible to do accurately. The relationships are so complex that humans inevitably make mistakes. TrueShot is designed specifically to for this kind of situation. It understands all the relationships. Your job is simply to tell it transaction by transaction what has happened. When you make a mistake, you simply go to what is wrong, change it to what is right, and the computer handles all the details of adjusting. If those details are very complex, TrueShot will handle them correctly.
Remember, the people you do business with are busy too. They have their own set of problems. What they don't need is you slowing them down. When they call you, do you often say, "Can I call you back with that information?" What's worse is then not calling them back. With TrueShot, you will be able to answer more questions more easily. This simplifies everyone's life.
Has anyone ever called you and said "we never received an invoice for that load?". Have you ever wondered how many people don't call? With TrueShot, this is next to impossible. It may be that the postal service lost an invoice, but your computer system will keep reminding you that is has not been paid. Other mistakes can be adjustments that got added incorrectly. TrueShot makes adjustments as easy as they can possibly be. You always go to what is wrong, change it to what is right and the computer makes all the adjustments automatically. This greatly reduces errors.
Web-based software gives you the flexibility to work where you want, when you want. From the kid's soccer
game to late night truck driver needing a pickup number, Web-based TrueShot is the answer.
TrueShot Online protects your data using a password-protected secure log in, 128-bit Secure Sockets Layer encryption technology (SSL), and firewall-protected servers.
TrueShot Online Edition data servers are monitored for reliability 24 hours a day, 7 days a week. The Online Edition automatically backs up your critical business information.
Answer some simple questions during the 10-minute startup wizard and your accounting books are immediately tailored to your unique business and industry.